EXPERIENCED ADMINISTRATIVE COORDINATOR/ASSISTANT LOCATED IN ORADELL, NJ (LOCAL CANDIDATES ONLY) Monday - Thursday 9am-5:30pm & Friday 8:30am-5pm
THIS IS AN ONSITE POSITION - NOT A REMOTE POSITION
Salary $35,000TO $45,000 BASE SALARY (Depending on experience)
Please be advised we do not offer Health Benefits as we are a small company
An administrative assistant is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to coworkers.
An ability to multitask, manage complex schedules, and meet changing fastpaced deadlines is essential to the position
Objectives of this role
Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout
Coordinate internal and external resources to expedite workflow
Oversee and achieve organizational goals while upholding best practices
Must be flexible to be able to work outside normal business hours as per business demands
Responsibilities
Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes
Plan, organize, and schedule company meetings in the office, off-site, and via videoconference
Coordinate domestic and international travel arrangements for employees
Maintain filing system, contact database, employee list, and inventory
Order and oversee office supplies and food deliveries for group meetings
Additional duties assigned as needed
Required skills and qualifications
High school diploma or equivalent
Proven administrative experience
Superb written and verbal communication skills
Strong time-management skills and multitasking ability
Aptitude for learning new software and systems
Preferred skills and qualifications
College degree or equivalent
Previous success in office management
Experience managing budgets and expenses
Experience developing internal processes and filing systems
Comfortable handling confidential information
Job Type: Full-time
Pay: $35,000.00 - $45,000.00 per year
Schedule:
8 hour shift
Day shift
Monday to Friday
Education:
High school or equivalent (Preferred)
Experience:
administrative assistant: 2 years (Required)
Ability to Commute:
Oradell, NJ 07649 (Required)
Ability to Relocate:
Oradell, NJ 07649: Relocate before starting work (Required)
