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Administrative Associate II

University of Nebraska Medical Center UNMC Omaha, NE
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Administrative Associate II

GENERAL REQUISITION INFORMATION

EEO Statement:

UNMC is an Affirmative Action Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.

Location Omaha, NE
Requisition Number: Staff_13627
Department iEXCEL 50009652
Business Unit Academic Affairs
Reg-Temp Full-Time Regular
Work Schedule Monday - Friday, 7:30AM - 4:00PM; some flex
Remote/Telecommuting No remote/telecommuting opportunity
Position Summary
The iEXCEL Adminstrative Associate provides support to the Associate Vice Chancellor, iEXCEL, the iEXCEL events team, and supports the iEXCEL leadership team with implementation of the iEXCEL academic, business, and community engagement missions. This front-line position supports the hosting of high-level visitors and events as well as scheduling strategic planning meetings, assisting with correspondence, scheduling, and providing routine support for the daily administrative tasks for the Associate Vice Chancellor. This position also aids with routine and non-routine activities for iEXCEL, as well the daily operational and administrative aspects of the Davis Global Center, including hosting and support for NU leadership, the NU Foundation, and/or senior executive staff who routinely utilize spaces within the Davis Global Center for meetings when on the Omaha campus.

This person in this role will be responsible for providing the highest level of customer/concierge service for internal and external guests/visitors to the Davis Global Center. This includes welcoming, hosting and receiving all visitors, and working with the events team for coordination of strategic level events and tours that occur in the Davis Global Center. This individual communicates with multiple departments, consultants, community partners, faculty, and staff to promote, organize and support iEXCEL activities including community engagement efforts.
This position provides support for each area within iEXCEL working closely with the Associate Vice Chancellor and the iEXCEL Leadership and Marketing/Community Engagement teams to support academic, business, and community outreach activities, events and tours for the Davis Global Center.
Position Details
Posting Category Operations
Working Title Administrative Associate II
Job Title Administrative Associate L2
Salary Grade AB16H
Appointment Type C2 - REG OFF/SERV HRLY
Salary Range $24.663 - $37.019/hourly
Job Requisition Begin Date 12/30/2024
Application Review Date 01/06/2025
Review Date Information:
Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered.
Required and Preferred Qualifications

Required Education: High School education or equivalent
If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)
(Will consider seven years related post high school education/experience)
Required Experience 7 years
If any experience is required, please specify what kind of experience:
Increasing responsible administrative support experience to include some social media experience

(Will consider seven years related post high school education/experience)


Required License No
If yes, what is the required licensure/certification?
Required Computer Applications: Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Microsoft Outlook
Required Other Computer Applications:
Required Additional Knowledge, Skills and Abilities:

o Must possess excellent written, verbal and culturally appropriate interpersonal communication skills.
o Strong organizational skills
o Dependable
o Good listening skills
o Ability to occasionally work irregular hours
o Ability to deal with complex matters often involving a high sense of urgency requiring immediate action.
o Ability to work autonomously and possess a high level of critical thinking and independent judgment with minimal supervision.
o Adheres to the highest level of Customer Service values.
o Must maintain an open-minded, motivated, and positive outlook to provide the Institution with the best skills possible
o Self-disciplined, ability to work autonomously
Preferred Education: Bachelor's degree or equivalent
If any degree/training is preferred, please specify the type:
Business, Communications, Administration, Marketing, Hospitality or related field
Preferred Experience:
Related experience in higher education setting
Preferred License: No
If yes, what is the preferred licensure/certification?:
Preferred Computer Applications: Microsoft Access, Microsoft Publisher
Preferred Other Computer Applications: Apple Software and technology, Client Resource Management software (i.e. Sales Force, Social Media (i.e. Twitter, Facebook, etc)
Preferred Additional Knowledge, Skills and Abilities:
Ability to prepare presentations for local, national, and global audiences.
(These presentations are highly graphical in nature and frequently animated and require excellent computer skills including embedded videos and graphic design capabilities).
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EEO Statement

EEO Statement

EEO Statement
The University of Nebraska Medical Center (UNMC) is committed to creating a diverse and inclusive work and learning environment free from discrimination and harassment. UNMC is dedicated to creating an environment where everyone feels valued, respected and included. UNMC does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation in its programs, activities, or employment. UNMC complies with all local, state and federal laws prohibiting discrimination, including Title IX, which prohibits discrimination on the basis of sex. 

Requisition Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a high school education or equivalent?
    • Yes
    • No
  2. * Do you have Increasing responsible administrative support experience to include some social media experience?
    • Yes
    • No
  3. * If you do have Increasing responsible administrative support experience to include some social media experience, please elaborate (If No, indicate NA).

    (Open Ended Question)

  4. * Are you proficient in Microsoft Excel, Microsoft Word, Microsoft PowerPoint and Microsoft Outlook?
    • Yes
    • No
  5. * How did you hear about this position?
    • Careerlink
    • Employee Referral
    • HERC
    • Indeed
    • Job Fair
    • Lincoln Journal Star
    • Linkedin
    • Omaha World Herald
    • UNMC Job Site
    • Facebook
    • NEWorks
    • Handshake
    • Other
  6. * If Other, please specify the source. Otherwise, indicate NA.

    (Open Ended Question)

  7. * Within the past 6 months, have you been affected by a reduction in force or grant funding expiration with the University of Nebraska Medical Center?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents


Instant Answers
providedProvided by company
Full-time Employee
Date Posted December 30, 2024
Requisition Staff_13627
Located In Omaha, NE
Job Type Full-time Employee
SOC Category 00-0000.00
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