GME Program Manager I -Gastro

GME Program Managers develop expertise in ACGME Core and Program Requirements, policies, and procedures. Support accreditation, educational programming, and resident/fellow activities while managing recruitment, onboarding, projects, finances, databases, and communications with faculty, trainees, and internal/external stakeholders. Responsibilities also include Annual Program Evaluations, Program Committee support, site visits, Program Reviews, and reporting.

• Location: CUMC Bergan Mercy -7500 Mercy Rd. 
• Schedule: Monday through Friday day hours
• Pay: hourly

Responsibilities: 

Program Accreditation: Tracks and compiles data; completes surveys and reports; coordinates site visits, self-studies, and reviews; maintains PEC minutes and action items.

Recruitment: Manages, registers, and confirms quotas for programs. Distributes applications; coordinates and leads recruitment activities; schedules applicants/interviewers; organizes itineraries; supports rank meetings.

Resident/Fellow Scheduling: Maintains schedules in the residency management system; ensures accuracy; develops call schedules with program leadership; manages all leave (vacation, sick, parental, FMLA, conferences) and coordinates with affiliated sites; monitors work hour compliance.

Department Liaison for GME: Serves as liaison between Program Director, trainees, and GME Office; submits required documentation; assists residents/fellows; participates in regional/national GME meetings as needed.

Curriculum Development: Partners with PEC to develop curriculum, workshops, and bootcamps; manages evaluations; tracks completion and conference attendance for CCC; coordinates conference logistics; prepares orientation materials.

Program Communications & Meetings: Serves as primary program contact; manages communications for the Program Director; coordinates with internal/external stakeholders and visiting trainees; updates websites; schedules meetings; prepares agendas, materials, and minutes.

Finance: Monitors budget and spending; tracks professional development funds; prepares projections with ADGME; coordinates travel; processes reimbursements.

Policies & Procedures: Distributes and interprets policies for trainees.

HR: Manages leave of absence processes; collects credentialing documentation; monitors licensure, certifications, and compliance; tracks and approves time off; prepares J-1 visa documentation; advises on LOA impact; supports administrative needs.

Education, Wellness, & Events: Plans and coordinates events; manages logistics, communications, and materials; ensures compliance with university policies; maintains contact lists; administers in-training exams as applicable.

Qualifications:

• Associate degree or equivalent experience.
• Experience of office administrative experience, preferably in a healthcare and/or education setting.

• Experience in general medical education &/or leadership management, human resource experience preferred.

   

Knowledge, Skills, and Abilities:

• Demonstrated strong organizational skills with attention to detail.
• Ability to manage multitasking and high-level complex scheduling, action lists, and timelines with high-level accuracy.
• Effective communication skills and demonstrated ability to develop strong collaborative relationships.
• Strong administrative management skills and proficient with Microsoft Office.

Licenses/Certifications:

• TAGME certification preferred or the ability to obtain within the first 3 years of employment.

Creighton University is committed to providing a safe and non-discriminatory educational and employment environment. The University admits qualified students, hires qualified employees and accepts patients for treatment without regard to race, color, religion, sex, marital status, national origin, age, disability, citizenship, sexual orientation, gender identity, gender expression, veteran status, or other status protected by law. Its education and employment policies, scholarship and loan programs, and other programs and activities, are administered without unlawful discrimination. Creighton complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Applicants with disabilities needing reasonable accommodations to complete the application or hiring process should contact Human Resources at [email protected]. Creighton University seeks candidates who understand, respect, and can contribute to the University's mission and values.